Office for Research and Innovation / Grants Submission

Grants Submission

Below you will find the forms most commonly used by Principal Investigators and collaborators with Meharry Medical College. Additional, rights-only forms may be accessed via log-in to Meharry’s intranet system.

The forms are either Word or Excel documents with Meharry formulae/percentages already configured for you or PDFs upon which you can make direct entries. Either the Word/Excel file or the PDF form should be saved in your files with a unique name for your project. If for some reason you are unable to complete the form on-screen, you may download the form (that is, save the document to your computer), enter the information and send it to the Office for Research as an email attachment: NIH Forms, Including PHS 398, PHS 2590, PHS 416-1.

Video tips on preparing the NIH application using the ASSIST module.

Source URL: https://grants.nih.gov/grants/how-to-apply-application-guide/prepare-to-apply-and-register/submission-options/assist.htm
Source Agency: National Institutes of Health (NIH)

Many projects will require approval and oversight by one of Meharry’s institutional committees. Information about obtaining approval from the Institutional Review Board (human subjects research), Institutional Animal Care and Use Committee (animal research), or Institutional Biosafety Committee (hazardous and infectious material) is available through the OfRI’s Regulatory Affairs Unit.

Grant Submission Forms Procedures:

Under the new Meharry application submission guidelines, the PI and chair sign off on Grants Submission form (GSF). See below. The PI, chair, or the departmental business administrator forwards a copy of the signed GSF, budget, budget justification, and specific aims to the dean, and provost for review, approval and sign off. The Grants Management Office is copied during this pre-application phase of the process and expects to receive the complete application package at least ten business days before the funding sponsor’s deadline.

Standard Operating Procedures

PLEASE NOTE that grant submissions will transition to a cloud-based management platform in 2022. The new system being deployed is Kuali Sponsored Programs. Training and timelines will be announced accordingly.

Current SOPs

Grants Submission Timeline

Notify us as soon as you decide to apply for a grant, even if you haven’t started writing the application. Depending upon your situation, you may need to have your application edited by the OfRI Services & Support Unit and have your content scientifically reviewed via a Studio or other pre-submission peer review mechanism. We need your final documents two weeks before the submission date.

Collaborations
If Meharry is submitting the application:
1. Send your collaborator a Letter of Intent to Collaborate well before the deadline and ask him or her to obtain an institutional signature on it.
2. Provide these documents to Meharry’s Grants Management Office two weeks before the deadline:
  - A budget for your collaborator’s school typed on an Excel facsimile of a PHS 398 budget page.
  - A budget justification for your collaborator’s school
  - For NIH applications with multiple PIs, a Multiple PI/PD Leadership Plan (guidance can be found on this NIH page).
3. Provide these documents to Meharry’s Grants Management Office ten business days before the sponsor’s deadline:
  - A Letter of Intent to Collaborate or similar document signed by an institutional official at your collaborator’s school. Collaborative applications will not be submitted by Meharry without this signed approval from your collaborator’s university.
  - A Grant Submission Form signed by you (PI), your chair, the Dean, and Provost.
4. The PI should send a copy of the complete grant application after the application is submitted to the sponsor.
When all is in order, the application will be signed and submitted through grants.gov or according to the sponsor’s instructions.

If your collaborator’s school is submitting the application:
1. Provide these documents to Meharry’s Grants Management Office 10 working days before the deadline.
  - The Specific Aims of the grant application, describing your role in the project.
  - A budget for your part in the project, including Meharry’s F & A costs, typed on an Excel facsimile of a PHS 398 budget page.
  - A budget justification, including a full description of your role in the project.
  - For NIH applications with multiple PIs, a Multiple PI/PD Leadership Plan (guidance can be found on this NIH page).
  - A Grant Submission Form signed by you (PI), your chair, the Dean, and Provost.
  - A Letter of Intent (sub recipient) or similar document furnished by your collaborator’s school.
2. When all is in order, the Grants Management Office will return the signed Letter of Intent to you.
3. Send the Letter of Intent to your collaborator.
4. After your collaborator’s school submits the application, provide the Grants Management Office a complete paper copy of the application.
Whether you are an investigator at Meharry or are collaborating with a Meharry researcher, you may find the important numbers and codes section of the Grants Management page and the forms below useful in the application process.

Forms

File	Media Type	Where to View
Consortium Letter of Intent Prime Awardee	PDF	Download
Letter of Intent (sub recipient)	PDF	Download
Routing Slip: Noncompeting Apps, Progress Reports	PDF	Download
Meharry Grant Submission Form	PDF	Download
PHS 398 Budget Form	XLSX	Download
Research and Related Budget Form	XLSX	Download

Grants Submission

Standard Operating Procedures

Grants Submission Timeline

If Meharry is submitting the application:

If your collaborator’s school is submitting the application: